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Comments

This is great for personal use. I actually have each person’s name set up as a folder, since I help a staff of 30, including 6 managers. It makes life easier to find things in a jiffy.

Another method I’ve found is to create a folder for each project that you are working on.

Thanks,

Richard Rinyai http://www.theprofessionalassistant.net

Richard Rinyi23 January 08 at 2:11 pm
Hi Richard,

I guess people find their way anyway. However, I found that organizing folders as people makes it harder to follow a conversation with threading; a smart mailbox would be more appropriate.

I don’t personally have the need to use project folders because when I read an email, either I take action or update my tasks system immediately. Search is good enough for me.

Thanks for your comment.

Fred Brunel24 January 08 at 12:44 am
The recommendation for a single Archive folder is a good one.

I did an internship where I tried organising my inbox (Outlook) in to folders on a per-client basis. It just became too complicated.

I now prefer to treat my inbox as though it’s the open web, and I use the Thunderbird search box just as I would Google. But it helps that I only report to myself at the moment!

Neil25 January 08 at 5:05 pm
Hi Neil,

Actually lots of people are using their Inbox as their task management system and that’s why we need folders.

If you keep both systems separated and consider email for what it is — communication — you don’t need a more complex structure.

Fred Brunel26 January 08 at 10:45 am
Simplicity at its best. Having sorted all my communications by people and subjects for almost 20years, you’ve finally swung my mind around to a far better method.
After all, emails are automatically sorted by criteria (such as sent-by, received date, etc) … therefore moving to the archive or delete bins would be the obvious next step.
Time to put out the trash!

stephentrepreneur26 April 08 at 11:38 am
Glad I could help.

Frederic Brunel27 April 08 at 10:08 pm
[...] How to Organized Your Inbox (Fred Brunel) [...]

More Organizational Tips for the New Year: Your Inbox | Pixelita Design Blog24 January 09 at 3:52 pm
This is great. I want my mailboxes box to look just like this but the problem is actually in setting it up. I use gmail (imap) and my business mail as well through Apple mail but my folders “tree” is chaos. Can you offer advice on how to start from scratch please?

Steve

Steve Lary5 March 09 at 10:00 pm
If you use Gmail, it's even better because it's already structure like that with an easy way to archive emails.

Mapping Gmail with Apple Mail is possible but I don't think it worth it, because Apple Mail is not designed around conversations, the killer feature of Gmail.

If you still want to do that, you can connect Apple Mail to Gmail by enabling the IMAP support in your Gmail account (in the setting pane) and creating an IMAP account in Apple Mail.

Google as the precise documentation on how to proceed in the help secion of Gmail.

Fred Brunel5 March 09 at 11:59 pm